26 January 2013 ~ 1 Comment

The State of The Submissions Grinder (Week 3)

written by David Steffen

TheGrinderLogo

Almost three weeks have passed since Anthony Sullivan and I launched The Submissions Grinder, a web-based tool for writers to find markets, track submissions, and look at market response statistics.   At the time of launch the site was very simple, with a limited set of features, and admittedly some stability issues.   But we succeeded in getting that first working version running just one week after Duotrope going behind the subscription wall, and we are still the only free tool of this kind available.

Just because we are the only free option does not mean that we have been resting on our laurels.  We have been working hard on the site.  The site stability issues of those early days  have been resolved.  New features, enhancements of existing features, and bug fixes have been added steadily.  We now have more than 900 approved market listings, and counting.  We have hundreds of registered users who have logged almost 8000  submissions into the system.

We would like to extend a heartfelt thanks to everyone who has registered, logged submissions, spread the word about  our site, reported bugs, suggested market listings, suggested features, volunteered to keep market listings up to date, donated money to us, or shared feedback.  We are glad to know that our effort has not been in vain, and that our tool is serving as a resource for writers like us.

Now that the Grinder has been around for a while we just wanted to share some of our favorite features that are now in place, and some features that are in the works.  The Submissions Grinder is worlds better than it was at its launch on January 7, but we’re not done yet.  These are just a few of our current and future features in the works.

Please feel free to leave comments here or elsewhere about what features are important to you, what you think of our current and planned features, or anything else that you’d like to say.

The Present

The Core Functionality

These are the core functionalities that make the site a worthwhile tool.

Import From Duotrope

Did you used to track your submission on Duotrope?  If you were, then it’s especially easy for you to get started.  Duotrope allowed you to export your submissions history into a spreadsheet for archival/backup purposes.  When you register for an account with The Grinder, you can take that spreadsheet and import it into our system.  You can pick up right where you left off!  All of your history is there for you to peruse at your leisure, and your submission statistics combine with others to give ever more meaningful market statistics.

Submissions Tracker

The Grinder keeps a list of your fiction pieces, and you  can make entries for each submission of each story, keep track of which ones are pending.  You can quickly filter your results down to show just the set you are interested in, such as all the submissions made to a particular market, or all the submissions of a particular story.

Market Search

Search

You can search for new markets for your work, based on various parameters, including length, genre, pay rates, and many other factors that are important to us writers.  If you’re a new writer, this kind of tool is essential to finding places to send your work.  If you’re a veteran writer, you might still find something new from time to time.

Market Response Statistics

MarketResponseData

This is really the most valuable thing that this system provides.  The data from every submission is combined to make anonymous statistics for all to view, so you can see the response times for different markets to decide where you want to submit or when to query an existing submission.

Revamped Appearance

For the initial release, we focused primarily on getting the core functionality working, and then on squashing bugs and improving the feature set.  But we’ve gotten a lot of feedback that said that the Courier font used for the site was hard on the eyes.  We want to make the site as friendly to you users as we can, so we listened to that feedback and changed the font of most of the site to make it more readable.  We also added colored boxes and shadows to offset and emphasis certain areas of the screen and to add some variety.  And we now have a logo.  This has been a recent change, and we’d like to know what you think of the new look, so do give us comments.

Response Time Histograms

For each market, we provide numbers that show the minimum, average, median, and maximum response times.  But we’ve also added a new feature that sets us apart–response time histograms.  There’s only so much you can gather from looking at those four statistical numbers, but you can get a much better feel for a market’s response times by seeing a response time histogram, which are included with each of our market listings.

IGMSHistogram

For instance, here is a snapshot of the histogram from Orson Scott Card’s Intergalactic Medicine Show.  You can see that there is a very strong peak of responses that take place at about 30 days.  There are some that are shorter, even down to 1 day, and a smattering of longer ones.  This is very representative of my experience with the magazine.  They have a very steady slush response time at about 30 days, but stories that make it out of slush are much less predictable and longer, while the shorter response times can be the editor plucking stories from the slush directly or for writers that may have more history with the magazine and bypass the slush.  With just a quick glance you can get a very good feel for these details by looking at this graph.

Personal Statistics

PersonalStats

Another feature that sets us apart is that in your account you can view personal statistics that tell you what kind of responses you’ve gotten each year you’ve been submitting, with each market, and with each story.  With these you can quickly answer questions like “Which of my stories has gotten the most personal rejections?”  “How have my acceptances compared from year to year?”

The Future

Post-Acceptance Tracking

When your story gets rejected, that’s all there is to that submission.  But when your story gets accepted, there’s more bookkeeping to do!  Our system will be able to help you with that to keep track of things like:
–Dates that contract was received/returned
–Date and amount of payment
–Date of publication
–Length of exclusivity period specified in contract

With this information the system could provide powerful answers to certain questions like:
–”How much money was I paid in 2012?”  (useful for taxes as well as personal goals)
–”Which stories have been accepted but not paid for?”
–”Which stories have been accepted but not published?”
–”Which stories are available to submit right now?” (would exclude stories that are accepted but unpublished, and stories which are published but within the exclusivity period)

Poetry/Nonfiction Market Listings

So far all of our listings and data fields are fiction based.  We will add poetry and non-fiction listings to help writers keep track of those too.

Support for Listing Management by Editors

We intend to put a system in place to allow staff members of publications to participate in the upkeep of their page, such as opening and closing dates, changes in rates, adding in seasonal themes/guidelines, etc.  This will help the markets keep their pages as accurate as possible which will help encourage a volume of quality submissions, and will help ease the load on us as we try to keep listings up to date.

Scheduled Openings/Closings

Right now, openings and closings of markets are manually entered by us.  But there are many cases where markets schedule their opening and closing dates far in advance, so there will be support added to automate this process.

“Ignore Market” Setting

Writers may decide never to submit to particular markets, for editorial policy, personal feelings, or for whatever other reason.  Each writer will be able to choose to ignore that market so that it will not come up in their searches anymore.

Customized RSS Feed of Responses

On the homepage of The Grinder website, you can see the 40 most recent responses across the whole site.  We intend to provide something similar that shows you such recent responses but only for the markets where you have pending submissions, so that you can tell at a glance where the response activity is happening.

Newsletter

When you register for The Grinder, you check a box to indicate whether you want to receive the newsletter.  We’ve been busy enough with other things that we haven’t implemented the newsletter yet.  But we will!  It will contain information such as:
–New markets added
–Opening/Closing of markets
–Users who have sold stories (only those that have chosen to have their names shared for their acceptances)
–Grinder features/bug fixes
–Other things that you might interested in (Leave comments if you have ideas!)

Personalized Histograms

Right now the histograms are shown for every market.  But in the future, if you are a logged in user with pending submissions at that market, those pending submissions will be marked on the histogram with a line, so that you can see where you lie in the spectrum of response times so far, giving you a quick visual queue about how unusual your current wait time is.

What You Can Do

If you like what we’re doing, give us suggestions on how we can be better, suggest new market listings, report bugs, upload your data and use the submission tracker.  We’ve added a Donate button as well–we appreciate anything you can give, and we maintain our commitment to not require any payment to use the site.  Thanks!

One Response to “The State of The Submissions Grinder (Week 3)”

  1. Shane 26 January 2013 at 11:48 pm Permalink

    I think I mentioned this on Codex, but the one thing that I would really like to see would be some kind of icon or sortable column on the “Manage Pieces” page that showed which “state” each piece is currently in (pending response, pending query, waiting to be submitted, retired, waiting for the rights to revert, etc.)

    Even better would be if the retired pieces (and in the future, the pieces waiting for the rights to revert) were in a separate section from the rest.

    The reason I would like this feature is because I usually don’t re-submit a piece as soon as it comes back; I wait until I have a few sitting around. In Duotrope, I used to go to my pieces page and I could quickly see which pieces were sitting at home. Then I would use the Run Search link for each of those pieces to find a new market.

    I suppose I could look for a 0 or 1 in the first column under Submissions, but this is not easy to see on quick glance, and it is not sortable.


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